Svenska Skolföreningens Stadgar registerade hos ROS
CONSTITUTION OF
Swedish Supplementary Education School
1. NAME
1.1 This Society shall be known as the “Swedish Supplementary Education School”, hereinafter referred to as the “Society”.
1.2 The Society is registered as the “Swedish Supplementary Education School” with Ministry of Education in Singapore under the registration number 3477.
2. PLACE OF BUSINESS
2.1 Its place of business shall be at “1 Woodleigh Lane, Singapore 357684” or such other address as may subsequently be decided upon by the Society Committee (from here on known in this document as the SC) and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
3. OBJECTS
3.1 Its objects are to provide Swedish education and to create stimulating Swedish cultural understanding for Swedish-speaking children in Singapore.
3.2 The Society is a not-for-profit society.
4. MEMBERSHIP QUALIFICATION, APPLICATION AND RIGHTS
4.1 Membership is open to families of all children who partake in the supplementary Swedish education at the Society. Application for membership shall be done online, for the SC’s approval.
4.2 Other interested individuals who are not parents of children who partake in the supplementary Swedish education at the Society should submit their application and information via online application. The SC will decide on the membership for each individual application.
4.3 Every family that has fulfilled its obligations towards the Society has one vote at all General Meetings and has a right to hold office in the Society. Every individual member who has fulfilled his/her obligations towards the Society has one vote at all General Meetings and has a right to hold office in the Society.
5. ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
5.1 There shall be no entrance fee payable for all members.
5.2 All members are required to pay an annual membership fee to promote the Society’s objectives and interests.
5.3 The annual membership fee shall be determined at the Annual General Meeting on the recommendation from the SC.
5.4 Members of the Society will be excluded from his/her membership rights if they do not pay the annual membership fee or if they act in a way that is considered disloyal towards the Society. The decision to exclude a member falls on the SC.
5.5 The Society receives limited contributions of funds for over-seas Swedish citizens with school children aged 6 to 16 years from the Swedish School Board. The Society applies for such funds and allocate it as requested by the Swedish School Board once per year. Any additional fund required for special purposes may only be raised from members with the consent of the general meeting of the members.
5.6 The income and property of the Society when derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Society or to any of them or to any person claiming through any of them.
6. SUPREME AUTHORITY AND GENERAL MEETINGS
6.1 The supreme authority of the Society is vested in a General Meeting of the members.
6.2 An Annual General Meeting (AGM) shall be held every year within five (5) months from the close of the Society’s financial year.
6.3 At other times, an Extraordinary General Meeting must be called by the Chairperson on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at any time by order of the SC. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.
6.4 If the SC does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society's notice board.
6.5 At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Society's notice board four (4) days in advance of the meeting. Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.
6.6 Unless otherwise stated in this Constitution, every member has a right to be represented by a proxy if the proxy is also a member of the Society.
6.7 The following points will be considered at the Annual General Meeting:
a)The previous financial year's accounts and annual report of the Committee.
b)The election of office-bearers and Honorary Auditors for the following term.
6.8 At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum.
Proxies shall not be constituted as part of the quorum.
6.9 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.
6.10 The Annual General Meeting will follow an established order.
Members will elect a Chairman for the AGM.
Members will elect a meeting Secretary, to record minutes
Members will elect an Adjustor, to review minutes, jointly with the Chairman for the AGM
Members will vote Yes/No that proper notice for the AGM was given, that the electoral register is in order, and that the agenda for the AGM is correct and can be approved.
The SC office-bearers present financial year's accounts and annual report. The Honorary Auditors present their report.
Members will vote Yes/No if they can approve the reports, and disposal of profit (if any).
Members vote Yes/No on whether the SC has performed all duties in accordance with this Constitution. For all intentions and purposes mentioned in this Constitution, the SC is thereafter resolved of their duties.
Members elect, for the upcoming year, office-bearers for the new SC: a Chairperson, a Secretary, a Treasurer, and 2 to 4 Ordinary Committee Members, including a Membership Responsible Office-bearer.
Members elect, for the upcoming year, a Supervisor, and a Head Teacher, for the running of daily matters at the school. The SC Chairperson may also be elected as Supervisor.
Members elect, for the upcoming year, two new Honorary Auditors.
Members vote Yes/No to approve the budget and fees for the upcoming year.
Members decides on an election committee and tasks it with preparing for next years AGM.
Members vote on any other issue that the SC has deferred to the AGM
Members vote on any other business brought to the AGMs notice from members via appropriate procedures.
7.MANAGEMENT AND COMMITTEE
7.1 The administration of the Society shall be entrusted to a Committee (abbreviated as SC in this document) consisting of a minimum of five (5) and maximum of seven (7) members. The following shall be elected at each Annual General Meeting:
1 Chairperson
1 Secretary
- Treasurer
- to 4 Ordinary Committee Members
7.2 Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers may be re-elected to the same or related post for a consecutive term of office. The term of office of the SC is one year.
7.3 At least 8 Committee Meetings shall be held in a financial year after giving seven (7) days’ notice to SC Members. Two-thirds (2/3) of the SC Members must be present for its proceedings to be valid.
7.4 Any member of the SC absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the SC and a successor may be co-opted by the SC to serve until the next Annual General Meeting. Any changes in the SC shall be notified to the Registrar of Societies within two (2) weeks of the change.
7.5 The duty of the SC is to organise and supervise the daily activities of the Society. The SC may not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.
8.DUTIES OF OFFICEBEARERS
8.1 The Chairperson shall chair all General and SC meetings. He/she shall also represent the Society in its dealings with outside persons.
8.2 The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He/she will keep minutes of all General and Committee meetings. He/she shall maintain an up-to-date Register of Members at all times. He/she may delegate day-to-day work to a Membership Responsible Office-bearer within the SC.
8.3 The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness. Cheques, etc. for withdrawals from the bank will be signed by either the Chairperson or the Treasurer.
8.4 Ordinary SC Members shall assist in the general administration of the Society and perform duties assigned by the SC from time to time.
9.AUDIT AND FINANCIAL YEAR
9.1 The financial year shall be from the 1 July to 30 June.
9.2 Two (2) voting members, not being members of the SC, shall be elected as Honorary Auditors at each Annual General Meeting and will hold office for a term of one year only and shall not be re-elected for a consecutive term. The accounts of the Society shall be audited by a firm of Public Accountants and Chartered Accountants if the gross income or expenditure of the Society exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.
9.3 The two Honorary Auditors:
a) Will be required to audit each year's accounts and present a report upon them to the Annual General Meeting.
b) May be required by the Chairperson to audit the Society's accounts for any period within their tenure of
office at any date and make a report to the SC.
10.VISITORS AND GUESTS
10.1 Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society’s rules and regulations.
11.PROHIBITIONS
11.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
11.2 The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.
11.3 The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
11.4 The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
11.5 The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Committee or members unless with the prior approval of the relevant authorities.
11.6 The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities, where necessary.
12. AMENDMENTS TO CONSTITUTION
12.1 The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.
13. INTERPRETATION
13.1 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the SC shall have power to use their own discretion. The decision of the SC shall be final unless it is reversed at a General Meeting of members.
14. DISPUTES
14.1 In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
15. DISSOLUTION
15.1 The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5, minimum 60%) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.
15.2 In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.
15.3 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.
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